Position Title:         Energy Coordinator                                                  

Department:           Facilities Operations and Sustainability

College:                     Fanshawe College

Payband:                   J [$41.12]

Hours:                        35hrs/wk – Subject to the averaging of hours

Position Summary

Under the general direction of the Senior Manager, provides GHG and Energy services by investigating, implementing, managing and monitoring all activities associated with operations, construction, renovations and maintenance projects at all locations of Fanshawe College including:- energy conservation and sustainability initiatives, Class A peak shedding, Demand Response, capital building expansions & renovations, facilities infrastructure and deferred maintenance renewal projects, minor & major equipment installations, other renovation and equipment installation requests.  The incumbent plays a lead role in the recommendation of GHG/energy conservation and sustainability initiatives under the direction of the Senior Manager.

Duties & Responsibilities

Energy & Sustainability

  • Plans and implements energy conservation & sustainability initiatives by:
  • Reviewing all expansion, renovation and facilities renewal project plans from an energy and sustainability perspective.
  • Advising on the incorporation of sustainable design, construction, and operations in college construction projects. Evaluating and recommending energy conservation and sustainability opportunities to management and the team.
  • Class A Electrical planning, review, scheduling, and management
  • Conducting energy and GHG audits of college buildings and building systems. Investigating alternative energy solutions – wind, solar, bio-mass, etc..
  • Reviews existing on-site renewables to ensure expected performance target are met.
  • Research best practices and industry trends related to energy conservation and sustainability while remaining current on new and emerging technologies, applicable legislation and regulations.
  • Analyzes initiatives using economic analysis tools such as life-cycle cost analysis, return on investment, total cost of ownership, net present value and simple payback.
  • Verifies mechanical/electrical equipment and building automation systems run at peak operating efficiency. Verifying that energy conservation objectives were achieved (post-implementation)
  • Develops strategies which will reduce utility consumption and reduce the overall carbon footprint.
  • Reviews the Facilities Condition Assessment report and identifying energy savings opportunities through facilities renewal opportunities.
  • Maintains a list of GHG/energy conservation and sustainability projects, complete with cost estimates, for possible implementation if/when funding becomes available.
  • Provides input into the college Energy Management Plan, the Capital Plan and the Facilities Renewal Plan.
  • Trains, educates, and involves employees in identifying and implementing energy conservation and sustainability initiatives on an ongoing basis.

Funding, Documenting & Reporting

  • Assists the Senior Manager with obtaining funding, documentation and reporting requirements by:
  • Investigates grant, funding and partnership opportunities and making applications for funding for energy management and sustainability initiatives (eg. local utilities, municipal, provincial & federal governments programs).
  • Tracks investments for post-project audit and reporting purpose and provides regular reports to management as to the overall effectiveness of initiatives for Senior Leadership Council, various ministries, OCFMA, etc. on the College’s energy conservation & sustainability initiatives.
  • Maintains accurate information on the College’s energy use and greenhouse gas emissions for reporting purposes as required by the Green Energy Act.
  • Develops communication plans for staff and students to educate them on energy conservation and sustainability initiatives.
  • Represents the College on provincial college committees related to energy & sustainability (eg. OCFMA, energy secretariat, CEMIS).
  • Acts as a resource on the college’s Sustainability Committee. Planning and implementing energy reduction, conservation, and sustainability projects.

Project Management

  • Manages all activities associated with construction, renovation, capital renewal/replacement, energy conservation and sustainability projects by:
  • Providing project coordination through schematic design, design development, detailed design, construction administration and closeout reviewing user requests, analyzing and compiling user needs.
  • Coordinating consultants and staff teams engaged in assigned projects.
  • Estimating costs, developing, reviewing, and approving construction drawings (using AutoCAD) and specifications.
  • Preparing and updating contract documents based on legal requirements, department and industry standards, college policies and procedures and other applicable requirements.
  • Reviewing work from technical and administrative perspectives to ensure that the design and procurement documents are complete and meet college standards.
  • Tendering, awarding, and administering contracts. Obtaining municipal and provincial approvals.
  • Maintaining financial control of all assigned projects, including related reporting, documentation, account set-up, and closure.
  • Scheduling and monitoring the various phases of the project, coordinating equipment and furniture installation, arranging for building occupancy, ensuring deficiencies and warranty items are corrected, and completion dates are observed.
  • Ensuring project close-out procedures are completed and documentation is received and submitted for incorporation into the Facilities Management Information System (FMIS) including as-built/record drawings, operating and maintenance manuals and warranty information as well as fixed asset information.
  • Maintaining accurate retrievable records and drawings of physical changes to College facilities.
  • Performs other related duties as assigned including duties assigned as a Facilities Operations Team member.


  • 3-year diploma / degree
  • CAAT diploma in mechanical, electrical engineering, building technology or related field OR engineering degree in mechanical/electrical engineering or equivalent education and related experience.
  • Certified Energy Manager (CEM)
  • Registered Specification Writer (RSW) or Certified Construction Contract Administrator (CCCA) from Construction Specifications Canada (CSC), LEED AP and Project Management Professional (PMP) designations are assets.


  • Minimum of 5-years of practical experience in sustainability and energy management including the planning, implementation and management of sustainability and energy efficiency improvement projects and conservation measures in a college, university, hospital, or other comparable facility (Class A or ICI management included).
  • In-depth knowledge and understanding of the principles, processes and practices of energy management, measurement, performance, and efficiency.
  • Sound knowledge of economic analysis tools (Life-cycle cost analysis, ROI, NPV, payback, total cost of ownership).
  • In-depth knowledge of building science, building systems, and building automation systems (Delta).
  • Excellent verbal and written communication, presentation, and interpersonal skills.
  • Excellent and effective organization, planning, analysis, and problem-solving skills.
  • Proficiency in report writing and in using MS Office applications (Excel, Word, PowerPoint, and Access).
  • Extensive knowledge of project management practices including the development and scheduling of construction projects.
  • Practical experience working for an architect, mechanical and/or electrical engineer, contractor, or large corporation with experience in:
  • Performing the work involved with development of building design, renovations, building systems, and project management.
  • AutoCAD in a building design environment. Experience with the most recent version preferred (previous version minimum).