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in reply to: Tool No. 1 – Task Managers – How to Use Them #3842
Thanks, Phil. This is a great synopsis. I use my Email & Calendar (Outlook 365) in combination with a notebook to manage key tasks at work. I sometimes capture personal ideas/ tasks on my mobile phone for future reference. Is there a app within Microsoft that brings it all together that you would recommend?
Thanks for the great responses – I suspect most of your expectations were met.
Here is a quick summary:
- 17 of 50 People responded
- Popular themes (count)
- Networking 12
- Best Practices 5
- Carbon/ Climate 3
- Presentations 3
- Space Planning 2
- HVAC design 2
- Getting a Break! 1
- Staffing challenges 1
- Facilities software 1
- Fill executive vacancies 1
We also had a great suggestion from Hedi at Humber to share the list of participants to further promote collaboration (stay tuned!)
in reply to: RFP or RFT #3675Hi Robin,
I asked our Projects & Construction Manager and she replied:
Policy at Fanshawe for construction over $100k is to post publicly.
We complete Request for Supplier Qualification every 3 years to create a VOR list (see attached), construction is maximum $20M to use VOR list, others will be posted publicly.
Contracts are awarded on price, Not subjective criteria. Bid documents are either Fanshawe internal short form or run with Prime
Consultant as CCDC2 or CCDC5B bid with full specifications.
Attachments:
You must be logged in to view attached files.in reply to: Microsoft Power Bi – Analytic Data Visualization #3643Thanks for sharing Colleen. Fanshawe Facilities has been using Qlik for many years to combine and visualize data in a similar way. I’m jealous of your user group – very impressive!
When looking at data this way, we often discover insights we didn’t set out to find. It’s very helpful for improving data integrity.
Hi Ahmed,
It’s been awhile but I recall that there were a number of key fields that were not available in the module to support an intuitive workflow. Also, reconciling the project invoices between Archibus and our financial system was complicated.
I’m a huge fan of Office Lens, particularly when scanning receipts for expense claims. I’ve even used it while attending presentations – using my phone, I take some notes using OneNote, and take photos of presentation slides or business cards directly from the app which integrates with Office Lens. It’s nice when integrated Microsoft tools work nicely with each other!
My newest phone, Samsung Note 20, seems to have the Office Lens features already built into my camera. When taking a photo of a receipt, the Lens features kicks in automatically upon recognizing a document. The cropping and colour balancing is mostly automated which keeps me from having to open a photo editor each time I snap a new document.
Such a great tool to minimize the need for paper.
Good Morning Colleen.
Fanshawe attempted the Projects module several years ago and even had a functioning data feed with Colleague to transfer financials. Unfortunately, it didn’t meet the needs of our Project Team so it never got off the ground.
I believe Humber has done a fair amount of work with Projects – you may consider following up with Suzanne Hardcastle or Spencer Wood.
…Rich
in reply to: Tips for Mindfulness #3569Thanks Daniel – I tried the Netflix session and fell asleep! Will have to try again;) I’ve also added the Huberman podcasts to my queue and look forward to listening this weekend. Look out Monday! Appreciate you sharing this. …Rich
in reply to: Capital program priority setting #3516Hi Brian
I can’t speak to the overall capital project prioritization but can share how we look at the deferred maintenance component which may help as I’m sure there are similarities.
We look at 3 levels: 1. Building/ 2. Assets & Systems/ 3. Recommendations
1. Buildings are assessed for usage type which have been assigned scores (Academic 100; Admin 50; Residential 50; Other 30; Site 20)
– essentially, Academic buildings have higher priority2. Assets/ Systems are assigned multiple scores for each uniformat code;
a) Condition (Critical 5,…., Excellent 1) Note: These are assigned at the time of the building condition assessment
b) Consequence of Failure (Life Safety 100; Campus Shutdown 100…. , Occupant Discomfort 10, Minor Concern 10)
c) Severity (Serious 100 …. Minor 40)
d) Accessibility (Will improve 100; Not likely to improve 1)
e) Level of Green Improvement (Significant Green Energy & Carbon Reduction 100; Significant Green Energy 80; Significant Carbon Reduction 80;… No improvement 1)3. Recommendations (in SLAM, from Building Assessments)
– scores are assigned to individual recommendations by our internal Committee to break ties. If 2 competing recommendations have similar scores from the previous calculations, our cross-functional group can usually discern which has the higher priority and assigns a score accordingly.Scores are assigned automatically for 1) and 2). Our committee assigns scores for 3) during monthly review meetings as required. All scores are recorded in SLAM for transparency. The higher the collective score, the higher the priority.
I hope this helps.
…Rich
in reply to: Rocketbook – A reusable notebook that saves trees! #3477Thanks Phil, good timing – I just ordered mine to replace my notebook. I don’t use much paper either – notebooks generally last me quite some time however I do like using them to track key tasks when sorting through emails.
I’ve also been using electronic note taking in OneNote on my Samsung Note (mobile phone). I rarely lug my laptop into conferences or workshops now that I can capture points with my phone. I use the stylus to write quick notes or, I can embed photos of a presentation slide within OneNote along with my other notes. The content syncs with my computer so I can review it upon my return to the office. I’m really impressed with OneNote’s ability to interpret my handwriting – it can even convert my scrawls into searchable text!
in reply to: An Easy to Use Screen Recorder #3476I just uploaded my 1st sample for another Cool Tool: Scheduling Poll. The capture tool was simple and worked quite well!
in reply to: An Easy to Use Screen Recorder #3445Thanks for sharing Colleen. I like the demo – is there an option to overlay sound (e.g. provide verbal direction)?
This sounds like it has great potential but, I’m not sure where to start or what topic to apply this tool or how participants would interact. Is there a video/ demo you could recommend or perhaps would you consider hosting a demonstration for others?
in reply to: Meeting Owl 3 Conference System #3403Fanshawe has been using the Owl in our Facilities conference room for a few months and the general consensus is that it’s been a welcome addition to support hybrid meetings. One challenge we experienced was when the camera recognized the video display as an actual person – likely due to the sound coming from the display on the wall rather than the owl speaker! (The owl camera detects sound sources and directs the camera accordingly).
Has anyone tried other technologies for hybrid meetings?
in reply to: Academica Group #3402Thanks for sharing Daniel. I’ve been receiving this daily email for a few years now and it’s a quick way to keep up with current trends.
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