Energy

Treasurer

Receive and account for all funds owing to and owed by OCFMA.

Invoice for and receive all dues and fees.

Deposit collected funds to either the chequing account.

Disburse funds for expenditures as authorized by the Chair and Chair Elect.

Render a monthly statement of income and expenditures and other reports as may be deemed appropriate by the Executive.

Render a written report at the OCFMA AGM and prepare a proposed new annual budget for approval by the membership.

Provide assistance to the annual meeting host College on all fiscal matters.

Secretary

Assemble and issue agendas in advance of meetings.

Take and distribute minutes of Board meetings and Annual General Meeting.

Maintain official Association records, including terms of reference, bylaws, policies and procedures and resolutions, tracking any amendments to such records, keeping such records current and up-to-date.

Serve as Association historian by tracking any amendments to Association records, keeping such records current and up-to-date, and maintaining a yearly permanent record electronically of all minutes, membership files, reports, correspondence, award recipients and related information.

Maintain an adequate stock of OCFMA certificates.