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I asked our Projects & Construction Manager and she replied:
Policy at Fanshawe for construction over $100k is to post publicly.
We complete Request for Supplier Qualification every 3 years to create a VOR list (see attached), construction is maximum $20M to use VOR list, others will be posted publicly.
Contracts are awarded on price, Not subjective criteria. Bid documents are either Fanshawe internal short form or run with Prime
Consultant as CCDC2 or CCDC5B bid with full specifications.