Home Forums General Forum General Discussions Vendor Of Record for Out side Maintenance contractors.

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    • jcalvert
      Post count: 7

      Good day, all,  I am looking to see if anyone has set up a vendor of record for the use of outside contractors on a long-term scale contract. I am being asked to move away from the Blanket purchase order system and set up a VOR list with competitive quotes on measurables like, Hourly rate. Mark up on the material. Overtime rate. reaction time if an emergency. After-hour call-in.  Fanshawe does have a VOR list for engineering support and Project GC, however this platform does not support the facility maintenance side of the business.


      Thanks in advance for any future response.

    • Christian PrudHomme
      Post count: 18


      At loyalist, we setup most of our VORs when going out for quote, usually RFP/RFQ.  We add wording in the tender or quoting package that the successful bidder or most recently bidders (2) will be setup as a VOR.  We add wording that the successful vendor will be added as a VOR asking the bidders to provide hourly, day, weekend, OT rates, travel, emergency response time etc…  For example:  AC1 rooftop has failed, working with Purchasing we go out for quote to replace a Rooftop unit valued at $20,000.  When awarded, we setup the vendor(s) on an HVAC VOR for future work and projects up to $99,999.  Vendors are setup for 3+1+1 years.  We have been successful in setting up plumbing, electrical, HVAC, Flooring for $99K and GC which is now set for construction projects at  over $300K.

      We have also had some success with OECM.

      Hope this helps you,


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